When was the last time, during a work day, that you took an honest-to-goodness nap. Whether you went home and took one or sat in the break room for 20-30 minutes and just napped.

While this might go contrary to about 100% of businesses in the U.S., as a college student, like many, I am a firm believer in quality nap time. This 30-minute part of my day is one that increases productivity, mental awareness, and physical stamina. During my time in Spain this was only reinforced by the type of workday they had. Like the American schedule they would begin their workday at 9am and work until 2 or 3pm (most commonly 2). They would then take a two hour break, and come back to work at 4-5pm and work until 6-8pm. That two hour break is the reason that 5 Hour Energy only exists in the U.S.

In that two hour break time workers have time to go home, see their family, eat lunch, take a nap, and come back to work. They are still getting a full day’s work and in fact are more productive because of it. Now I’m not saying sit around your workplace and nap at your desk so you can increase productivity later, but go home, relax, take a load off your shoulders then worry about it when you get back to the office. You’ll have a clearer mind, a more focused mind, and you will be a hell of a lot better for it just because of a 30 minute nap.

Think about it, if you work from home give it a shot.

What do you think? Leave a comment and thanks for reading my 200th blog post!

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• Write what you hear – Unfortunately you probably won’t get the opportunity to go back and hear what was said unless you tape record; so go ahead and write whatever you heard. Or if you forgot just skip it and keep writing. Whatever you do don’t stop. Make sure your writing remains somewhat legible and that will still be good.

• Go Back- When you get the chance go back to your notes, review them and re-write them! Re-write them: Shorter, More concise, More Legibly. What this will do is this will let you commit them to memory while re-writing them. This goes for flash cards too, it’s not reading flash cards that helps it’s making them. The act of writing and going over what you have done once a second time, lets the information go from temporary memory to permanent memory.
• Read it Aloud – Go through your notes and read them aloud. Do they make sense to you, are they logical, and how much of it do you remember?

Note taking tends to be a skill, write them so you can understand them, and re-write them so you can remember them.

Good Luck!

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For Voicemail

• Name – Always first, say who it is, so the recipient isn’t bouncing about trying to find out who called.
• Brief – Make your messages short and to the point. Establish what you’re calling for and why, and do it quickly.
• Number – Say it clearly, and say it TWICE (2x), Twice… Let them know who they need to call.
• Request – Make sure the recipient knows what you want from them, so when they call you back they know what the discussion will be about. if they don’t know, why would they call you back?

For Emails

• Short and Brief – Same with Voicemails, cut out unnecessary comments and phrases. Make the points plainly obvious so that the recipient can read and go on to the next email.
• Replies – Replies should only be used if there are unanswered questions in the email, or if an attachment is needed etc. If you don’t NEED to reply, Don’t.
• Signatures – Always include a formatted signature with your: Name, Position, Email, and Forms of telephone contact, ie: Voicemail, Mobile, Office etc. That way the recipient knows multiple ways in which to contact you, and it’s included automatically in all emails. For example my signature reads:

Greg de Lima
gregdelima@gmail.com
Mobile: 1.xxx.xxx.xxxx

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1. Productivity: Is There Really Such a Thing?

Yeah, there really is such a thing as productivity. Even in the life of a college kid I can realize that. Whether it’s finally convincing myself to come to the library and work, or sitting in my dorm to do it. I actually get most of my blogs done here where I am in the Library or at 1AM in my dorm room. So for the ultimate productivity you really have to find what works for you, everyone else has their niche as to how the work best.

Now here are some simple points to help increase your productivity and get work done!

• Work Space – Consider this place your sanctuary, almost like your bathroom. Try to make it as cozy and home-like as possible. Don’t make it too cozy though, you don’t want to be falling asleep on your work. Do your best to keep the clutter out of the way, and keep the task at hand in front of you.
• Computer – Keep the Desktop organized, keep Icons that you use up and easily accessible to decrease time looking for them. Also, and this is a purely aesthetic thing, keep a desktop background that makes you feel comfortable, and happy, in other words, Feng-Shui, or Zen.
• When and Where? - Work when it’s best for you, this skips out you 9-5 guys. If you’re like me you can tend to crank out some of the BEST work at night. The reasoning for that is there are less people, less distractions and more quiet. There is simply less around you to let things get in the way.
• Music? – I tend to work better with music playing, why I don’t know, it keeps me focused. If you work better with music, try Rhapsody, or bring music on a thumb drive.
• Kill…The… STRESS! – Some say stress pressures them to get through their objectives on time, and to be more productive. But really, what good does it do for you in the long run… It kills you, literally.  Keep soft deadlines, or even make a deadline before the hard deadline. This will help you get your project done, and then have time to revise and edit it. Listen to relaxing music, and eat properly while working, this helps keep your natural body functions in order so you don’t go out of whack. Keep away from cramming your work in at the last minute, this will essentially create poor work. Space out your timing while working and look where and  how things should be done to reduce stress.

Hope these help!

-Greg de Lima

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